December / January 2003

EXTRACT FROM THE MINUTES OF THE MEETING HELD ON TUESDAY, 22ND OCTOBER AT 7.30 P.M. AT SWAFFHAM PRIOR HALL

• 1. Minutes of the previous PCC Meeting of 16th September were approved and signed.

• 2. Matters  Arising: 

a) Reach re-ordering project: the Architects  had sent a bill for  the work which had been done already for Reach Church, which was £3000.  Laura Nottingham was querying this. We are still expecting another bill for the new drawings of the entrance doors and the architects have sent this work out for new tenders. Doreen Robinson had resigned from the PCC because of pressure of work, but said that she would try and see the Reach re-ordering project through.

b)  Service Arrangements:  these had been satisfactory so far.  Roger Bowen  and Laurie Marsh had been coming to cover Communion Services.  There would be a  Service of Choral Communion led by Tim Alban Jones and Cambridge Voices on the evening of Remembrance Sunday.  “Advent by Candlelight” would be on 8th December with “Cambridge Voices” at 4.00 pm.

c)  Rotas: these had been drawn up for readers, flowers and cleaning.  Ruth Scovil had typed and printed them and they would be distributed to all relevant people.

d)  School Assemblies: Roger Bowen was unable to cover these at Swaffham Prior School except occasionally. David Bousfield was visiting the school to take assembly on a fairly regular basis, and it was hoped that some lay parents would also help occasionally, perhaps those used to arranging Family Services.

e)  Pulpit : as the design had not been approved by English Heritage, John Norris was investigating other possibilities.

• 3. Fabric Reports

Swaffham Prior

John Norris reported on repairs to the boiler.

Reach

The vents under the floor in Reach Church which lead to the outside are blocked.  New drains were urgently needed.

• 4. Social Working Groups’ Reports

 Swaffham Prior

The following dates were to be noted:

Quiz Night  16th November at the Village Hall
Advent by Candlelight (Cambridge Voices)  8th Dec.4.00 pm (St Mary’s)
Carol Service           19th Dec,6.30 pm (St Mary’s)

Reach

Carol Service  22nd Dec 6.30 p.m. (Church)

• 5.   Future Arrangements

The Secretary  outlined the arrangements that were to be made for the new incumbent  and for Reach from next March.  The archdeacon had told the PCC’s of Swaffham Bulbeck and Swaffham Prior with Reach, at a Section 12 Meeting on 16th October, that a new incumbent would be sought to take care of the five parishes of Bottisham, Lode, Quy, Swaffham Bulbeck, and Swaffham Prior.  He/she would be Priest in Charge until the Pastoral Plan is properly in place.  An advertisement was going into the Church Times in early November, and applications should be in by December.  Interviews will take place in early January, the two Parish Representatives being part of the interviewing team.  It is hoped that the new incumbent will be in post by Easter.

  Reach church will be looked after informally by Stephen Earl.  Stephen will take services at Reach Church from February, and five members of the PCC from Reach will attend PCC meetings at Burwell, and become members of  Burwell PCC,from the AGM in March. 

Jenny Moseley (PCC Secretary)